Pharmaceutical Conferenceand EventManagement
A conference is a brand’s densest HCP engagement of the year, and the one with the most ways to fail: a speaker deck no one reviewed, hospitality spend that breaches local code, an attendance list that will not match transfer-of-value reporting. We run the event and the paper trail as one job.
In short
Hibridge plans and runs medical conferences, standalone symposia, advisory boards and HCP engagement events for pharmaceutical companies in Egypt and MENA. Scope covers venue and vendor contracting, HCP invitation and transfer-of-value records, speaker and content management, booth design and build, on-site delivery, and the post-event report compliance and finance teams need.
What we do
Conferences, symposia and advisory boards, run to pharma standards.
Conference and symposium delivery
Satellite symposia, standalone scientific meetings, regional summits and product launch events. Venue sourcing, contracting, AV, staging, registration, and floor management on the day.
Advisory boards and expert meetings
Participant selection and fair-market-value assessment, contracting, agenda and pre-read development, moderation support, and the meeting output report.
HCP logistics and transfer-of-value tracking
Travel, accommodation and registration for invited HCPs, with spend captured per attendee under each cost category, so disclosure reporting is a report, not a rebuild.
Exhibition stands and booth experience
Design, build, interactive content and staffing for regional exhibitions including Africa Health ExCon in Cairo and World Health Expo in Dubai.
Scientific content and speaker management
Deck development and correction against label and local code, speaker briefing, rehearsal, and a compliance check on every slide before it reaches the stage.
Hybrid and virtual delivery
Streaming, moderated Q&A, on-demand libraries behind HCP verification, and engagement data in a form your CRM can read.
Approach
How an event runs with us
- 01
Scope and compliance frame
Objectives, audience, budget and code positions agreed before any vendor is approached.
- 02
Build and check
Contracting, content development and internal compliance review done on our side. Your MLR team receives a package, not a pile.
- 03
Deliver
On-site team, run of show, backup plans, and a named escalation contact throughout.
- 04
Reconcile and report
Attendance, spend, transfer-of-value lines, engagement data and a post-event report by an agreed date.
Why it matters
In-person conferences remain one of the channels HCPs prefer most, second only to one-to-one meetings. The channel is not in decline. What has changed is the compliance exposure around it.
33,000+
In IQVIA’s 2025 survey of more than 33,000 healthcare professionals across 38 countries, individual face-to-face meetings accounted for 40% of stated channel preference, in-person conferences 16%, and email 15%, a post-pandemic peak for email.
IQVIA (ChannelDynamics, 33,000+ HCPs across 38 countries), 2025
235,000+
World Health Expo Dubai, formerly Arab Health, reported over 4,200 exhibitors and more than 235,000 professional visits from 195+ countries in 2026.
142
Africa Health ExCon in Cairo hosted 350 exhibitors, 1,410 speakers and participants from 142 countries across more than 300 sessions in its 2024 edition.
≈ Africa Health ExCon (organisers), reported by Ahram Online, 2025
Every figure names its publisher. Where a figure is organiser-reported or secondary, we say so.
Frequently asked questions
Do you handle transfer-of-value reporting for HCP attendees?
We capture spend per attendee under each cost category (registration, travel, accommodation, honoraria) throughout the event, and hand over a matched dataset in your disclosure format. We do not file on your behalf; the obligation stays with the marketing authorisation holder.
Can you run events across multiple MENA markets?
Yes. Code requirements, HCP hospitality limits and regulatory expectations differ between Egypt, the GCC and the Levant. We frame each market on its own rather than applying one template.
Who owns the scientific content?
You do. We develop it, correct it and run our own compliance check, and it reaches you with the review trail attached.
What size of event do you take on?
From a fifteen-person advisory board to a multi-day conference with an exhibition stand. The compliance workflow is the same at both ends; only the logistics scale.
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