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Pharmaceutical Conference and Event Management

A congress is the highest-density HCP engagement a brand gets all year, and the one with the most ways to fail — a speaker deck that was never reviewed, a hospitality spend that breaches local code, an attendance list that cannot be reconciled against transfer-of-value reporting. We run the event and the paper trail as one workstream.

In short

Hibridge plans and runs medical congresses, standalone symposia, advisory boards and HCP engagement events for pharmaceutical companies in Egypt and the wider MENA region. Scope covers venue and vendor contracting, HCP invitation and transfer-of-value documentation, speaker and content management, booth design and build, on-site delivery, and the post-event reporting pack that compliance and finance teams require.

What we do

Congresses, symposia and advisory boards, run to pharma standards.

Congress and symposium delivery

Satellite symposia, standalone scientific meetings, regional summits and product launch events. Venue sourcing, contracting, AV, staging, registration, and floor management on the day.

Advisory boards and expert meetings

Participant identification and fair-market-value assessment, contracting, agenda and pre-read development, moderation support, and the meeting output report.

HCP logistics and transfer-of-value tracking

Travel, accommodation and registration for invited HCPs, with per-attendee spend captured against each cost category so disclosure reporting is a report, not a reconstruction.

Exhibition stands and booth experience

Design, build, interactive content and staffing for regional exhibitions including Africa Health ExCon in Cairo and World Health Expo in Dubai.

Scientific content and speaker management

Deck development and remediation against label and local code, speaker briefing, rehearsal, and pre-clearance of every slide before it reaches the stage.

Hybrid and virtual delivery

Streaming, moderated Q&A, on-demand libraries with gated HCP verification, and engagement data returned in a form your CRM can ingest.

Approach

How an event runs with us

  1. 01

    Scope and compliance frame

    Objectives, audience, budget envelope and the applicable code positions agreed before a single vendor is approached.

  2. 02

    Build and pre-clear

    Contracting, content development, and internal compliance review completed on our side. Your MLR team receives a package, not a pile.

  3. 03

    Deliver

    On-site team, run of show, contingency plans, and a named escalation contact for the duration.

  4. 04

    Reconcile and report

    Attendance, spend, transfer-of-value lines, engagement data and a post-event readout within an agreed window.

Why it matters

In-person conferences remain one of the highest-preference engagement channels HCPs name, second only to individual face-to-face meetings. The channel is not in decline. The compliance exposure around it is what has changed.

33,000+

In IQVIA’s 2025 survey of more than 33,000 healthcare professionals across 38 countries, individual face-to-face meetings accounted for 40% of stated channel preference, in-person conferences 16%, and email 15% — a post-pandemic peak for email.

IQVIA (ChannelDynamics, 33,000+ HCPs across 38 countries) ·

235,000+

World Health Expo Dubai — formerly Arab Health — reported over 4,200 exhibitors and more than 235,000 professional visits from 195+ countries in 2026.

Informa Markets (World Health Expo Dubai) ·

142

Africa Health ExCon in Cairo hosted 350 exhibitors, 1,410 speakers and participants from 142 countries across more than 300 sessions in its 2024 edition.

Africa Health ExCon (organisers), reported by Ahram Online ·

Sources

Every figure on this page is attributed to its original publisher. Where a figure is organiser-reported or secondary, we say so.

  1. IQVIA (ChannelDynamics, 33,000+ HCPs across 38 countries) — From Preference to Practice: Understanding the Evolving Channel Preferences of HCPs ·
  2. Informa Markets (World Health Expo Dubai) — World Health Expo Dubai 2026 — event figures · · ⚠︎
  3. Africa Health ExCon (organisers), reported by Ahram Online — Egypt to host 4th edition of Africa Health ExCon · · ⚠︎

Frequently asked questions

Do you handle transfer-of-value reporting for HCP attendees?
We capture spend per attendee against each cost category — registration, travel, accommodation, honoraria — throughout the event, and hand over a reconciled dataset formatted for your disclosure process. We do not file on your behalf; the reporting obligation stays with the marketing authorisation holder.
Can you run events across multiple MENA markets?
Yes. Code requirements, HCP hospitality limits and regulatory expectations differ meaningfully between Egypt, the GCC and the Levant. We frame each market separately rather than applying one template regionally.
Who owns the scientific content?
You do. We develop, remediate and pre-clear it, and it is delivered to you with the review trail attached.
What size of event do you take on?
From a fifteen-person advisory board to a multi-day congress with an exhibition presence. The compliance workflow is the same at both ends; only the logistics scale.

Related services

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Launch sequencing built around what the market will actually reimburse.

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Branding & Brand Strategy

Identity systems that hold across markets, languages and review.

Branding

Tell us what you are working on.

A launch, a congress, a portfolio that is not performing, or a compliance process that has become the bottleneck. We reply within one business day.

Start a conversationhello@hibridge.eg